They typically create a filing system and organize documents in orders like chronological, alphabetical, subject matter or numerical. They may also destroy or archive any files that are outdated if granted permission or instruction by their supervisor. Some File Clerks are also responsible for completing light clerical duties as well, like sending emails, making phone calls and greeting office visitors. File Clerks use a variety of soft skills to provide the most comprehensive administrative and organizational support they can, including Pay rate may depend on level of education, experience and geographical location.
File Clerk candidates are likely to have a high school diploma or GED, which typically provides candidates the soft skills and basic computer skills needed to be successful in the role. For more specialized roles or those in specific industries, such as health care or finance, previous coursework in those disciplines may be beneficial. For instance, some candidates may have completed courses from a community college or technical school in health care information management or business administration.
Previous training with computers, word processing software, digital organization and database management may also be relevant. Some File Clerk candidates may have only completed the minimum education requirements, while other candidates may have previous administrative support experience.
Some roles may include Clerk, Receptionist or Administrative Assistant. For roles with more complex tasks, candidates with directly relevant experience in previous File Clerk positions may be required. For those in specific industries, like health care or accounting, previous experience working in that industry may also be beneficial.
An effective File Clerk must be organized, as they should come up with a system that keeps all files properly stored and easy to locate in the future. Some File Clerks are often responsible with retrieving, filing or storing several documents at once, so they should have great task management skills to prioritize completion of filing or distributing certain documents and files.
File Clerks typically hold similar duties of filing documents for an organization. Some File Clerks work for basic offices, where they must file a few documents each day and spend the remaining work time completing clerical tasks around the office. Other File Clerks work for large warehouses, managing several files each day at once. There are also File Clerks who work for government entities, history museums or libraries, filing and retrieving important historical documents about a certain town or region.
If they work in a smaller company, they may report directly to the CEO or owner of the company. In larger companies, File Clerks report directly to an Office Manager, or any other individual in charge of the daily operations of the office.
While they both have responsibilities that overlap with each other, a File Clerk and Receptionists hold key differences when it comes to their job titles. A Receptionist works in an office environment, greeting visitors and making sure the office looks presentable for guests. In addition to managing an organization's records, file clerks may be called on to assist in a number of other areas, including greeting visitors; answering phones and directing calls; typing memos, emails, and other types of documents; transcribing recordings; designing forms; operating office equipment; and handling confidential materials.
A file clerk's salary varies based on experience, location, and the ability to multitask in other roles:. Source: U. Bureau of Labor Statistics , Educational standards are basic for this profession, and most training takes place on the job. Working as a file clerk requires strong organization and communication skills as well as meticulous attention to detail. File clerks may also be required to perform occasional heavy lifting of file boxes and the like.
Other vital skills and abilities include:. File clerks are employed in an office environment, where they spend much of their time retrieving and delivering files to other employees or sitting in front of a computer. File clerks who work in a larger office have the opportunity to meet and interact with company personnel at many levels.
File clerks work during normal office hours as a rule. When an office is open to clients and other employees are on the job, a file clerk is expected to be there as well. Because the volume of documents produced may be significant, depending on the size and nature of the organization, a file clerk might have to work full-time to keep up with the flow. But this doesn't mean that job-share opportunities or part-time positions aren't available.
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